This will enable STP trainees to support the urgent response needed to tackle the COVID-19 crisis. Being placed on the temporary register will allow final year trainees to practise as registered professionals. There is no cost to those entered onto the temporary register.

A special set of criteria for eligibility to fulfil the HCPC’s requirements for entry to the temporary register have been agreed with the Academy of Healthcare Science, as the HCPC approved provider for clinical scientists. The criteria for inclusion in the temporary register are:

  • An outcome 1 or 2 from the 2019 Midterm Review of Progress.
  • Two full years of the MSc in Clinical Science completed to provide the underpinning knowledge for clinical work.
  • At least 50% completion of the trainee’s competencies and assessments in their OneFile e-portfolio.
  • The trainee’s training officer to provide:
    • confirmation of the trainee’s competence to practise in the current context
    • assurance of the appropriate supervision, training and induction for tasks that may be unfamiliar to the trainee.

The School is managing the process to enable this to happen as quickly as possible. The process and FAQs about the temporary register are provided below.

Urgent action for final year STP trainees

It is imperative that all eligible Clinical Scientist final year trainees engage with this initiative as they will have a vital role to play in the fight against COVID-19. It will allow Trusts to utilise their expertise immediately as necessary in the current context.

Please read through the process and the FAQs below to familiarise yourself with the details.

Urgent action for training officers

Please ensure that you have responded to the email will receive requesting your sign-off for your eligible trainee/s.  If you have more than one trainee, you will receive an individual email for each one. You are being asked to provide:

  • confirmation of the trainee’s competence to practise in the current context and
  • assurance of the appropriate supervision, training and induction for tasks that may be unfamiliar to the trainee.

Please read through the process and FAQs below to familiarise yourself with the details.

Process

Once the School has received confirmation from eligible trainees’ training officers of their competence to practise, the following process will be followed:

  1. The School will collect and manage data about trainees who have met all of the eligibility criteria, including sign-off by their training officer.
  2. The dataset of final year trainees meeting the criteria will be forwarded to the Academy for acceptance.
  3. The Academy will forward the list of eligible trainees to the HCPC which will automatically add the nominated individuals to the register.
  4. Each trainee will receive a letter from the Academy to inform them of their addition to the temporary register and explain what temporary registration means to them and next steps.
  5. When in practice as a registrant on the temporary register, trainees must ensure that they work to the Standards of conduct, performance and ethics – mainly that trainees work within scope of their expertise.

View further details about temporary register from the HCPC

FAQs

What’s the purpose of my entry onto the HCPC’s COVID-19 temporary register? I haven’t completed my training yet.

Entry to the temporary register will enable you to practise as a registered professional. This will be important for some essential tasks urgently required to be covered by a greater number of professionals to deal with tackling the COVID-19 crisis. Registration will also give the necessary reassurance if you are redeployed to areas other than your host department.

A public downloadable list of temporary register entrants is being published by the HCPC.

Why have a special set of criteria been agreed with the AHCS to enable entry of third year trainees to the HCPC temporary register and what are they?

The HCPC has indicated that eligibility is based on successful completion of final clinical placements and on registrants being able to meet the HCPC Standards of Practice and the HCPC Standards of conduct, performance and ethics. As we know, STP trainees only finish their clinical placements at the end of their final year. Therefore, the School and the AHCS have worked together to come up with a set of acceptable criteria in lieu of completed clinical placements. The criteria for inclusion in the temporary register are:

a. An outcome 1 or 2 from the 2019 Midterm Review of Progress. This means that all rotation placements are completed.
b. Two full years of the MSc in Clinical Science completed to provide the underpinning knowledge for clinical work.
c. At least 50% completion of the trainee’s competencies and assessments in their OneFile e-portfolio.
d. The trainee’s training officer to provide:
• confirmation of the trainee’s competence to practice in the current context
• assurance of the appropriate supervision, training and induction for tasks that may be unfamiliar to the trainee.

I don’t meet the criteria for eligibility. What about me?

The School is keen that all eligible final year trainees are entered onto the temporary register. We are reviewing the status of all final year trainees.

I have met all of the criteria for the above process but unfortunately the outcome of my Midterm Review was not an outcome 1 or 2.

All trainees falling outside of the stated requirements for entry to the HCPC temporary register are being reviewed individually and approved where we have good evidence to indicate that they have met the criteria. For those who did not achieve an outcome 1 or 2 at MRP, we are checking to see if the requirements have now been met – i.e. all rotations fully signed off plus 1 MSF completed and no other concerns. Where this is the case, the respective training officer will receive an email requesting their confirmation of clinical competence in the current context. When we receive the confirmation, we will pass your name to the AHCS as eligible for entry onto the temporary register.

I am a trainee in Wales and therefore did not participate in the MRP. Can I still join the temporary register?

Final year trainees who did not directly meet the original stated requirements for the temporary register have been considered individually in conjunction with the AHCS, including some trainees training in Wales who, we know, participated in a local review of their progression. Outcome from the local reviews have been mapped to the MRP and your training officer will receive notification very soon requesting their confirmation of clinical competence in the current context if you have met the requirement.

I'm concerned that I may have not been originally identified for registration onto the Temporary HCPC register as my One File portfolio submissions was at 49% (1% below the cut off). Some pending submissions have now been signed off and I am over 50%.

As soon as the requirements for the temporary register were known, trainees who, at that time, had met the stated requirements were identified to the Academy for Healthcare Science and notifications have been sent out. There were a number of trainees who did not meet the requirements at that time, and we will regularly check our data to identify those that do now meet the requirements to pass onto the AHCS. Trainees meeting the criteria will be processed for entry to the temporary register and should receive notification from HCPC when they have been added to the temporary register. It may be worth checking your junk folder in case the email has gone into that.

Am I safe to practice as a registered professional if I haven’t completed my training?

Your training officer is asked to provide assurance that trainees deployed as registered clinical scientist will receive any essential supervision, training and induction for tasks that you may be unfamiliar to them.

As a registered professional, you are required to meet the HCPC Standards of conduct, performance and ethics. As a final year trainee, you should, in any case, be ensuring that your work meets the expectations set out in these standards.

HCPC also states that employing organisations are responsible for checking temporary registration, undertake employment checks and carry out an appropriate induction. Please read through the COVID-19 advice for temporary registrants on the HCPC website.

Do I have to apply to get onto the HCPC’s final year students’ temporary COVID-19 register?

No, this is done automatically once the Academy submits the list of eligible trainees to the HCPC.

What if I don’t want to be on the HCPC’s temporary register?

As a final year trainee, if you meet the criteria, then you will automatically be entered on to the register. This does not oblige you to practise as a registered professional. However, it will enable you to do so if asked by your Trust or if redeployed elsewhere.
Please read through the COVID-19 advice for temporary registrants on the HCPC website.

What if I want to be removed from the temporary register?

If you wish to be removed from the temporary register, then please inform the HCPC directly: registration@hcpc-uk.org