Guidance for HSST trainees on exiting the programme

Once you are ready to exit the programme you must complete certain tasks.

A step-by-step process for exiting the HSST programme

Given the bespoke nature of the HSST programme, evidence of successful completion will vary depending on the pathway taken through the 5 year programme.

These are the sequential steps you will need to follow to exit the HSST programme with a certificate of completion.

Step 1 - Trainee completes and submits the ‘HSST - Application for exit with certification’ via OneFile

It will be your responsibility to initiate the certification process. When you are ready to begin the process, please inform the School and we will assign an application for exit form, for you to complete on OneFile. Application to exit the HSST programme with certification will normally be formally submitted to us, within a three month window of the 5-year anniversary of your appointment date to the programme and usually no later than one year after that date. In the particular case of Cohort 1 the appointment date will be globally applied as March 2015 irrespective of the actual appointment date.

Once you have signed the exit form, it will automatically be forwarded to your workplace supervisor who will also sign the form and confirm that the you, as the trainee, have met all of the required standards.

As part of the exit form submission, Bioinformatics, Physical and Physiological Sciences trainees must also upload to their exit application, a showcase of five items of evidence from their OneFile portfolio. Further details are in Step 2.

Where appropriate to the bespoke pathway of the specialism, a submission of an application to exit will also initiate the IAPS process.

Step 2 - For Bioinformatics, Physical and Physiological Sciences trainees only

As part of the exit form submission, Bioinformatics, Physical and Physiological Sciences trainees must also upload to their exit application, a showcase of five items of evidence from their OneFile portfolio

The showcase of evidence from OneFile is a requirement for Bioinformatics, Physical and Physiological Sciences only as those in the Life Sciences will have been independently assessed through completion of FRCPath.

Step 3 - School reviews the exit form

The exit forms will be reviewed for completeness by the School. Incomplete forms will be returned to you and will require submission of a new application.

Step 4 - Showcased evidence is reviewed

The showcased evidence will be reviewed by an expert assessor, to ensure the evidence appropriately maps to the referenced Standards of Proficiency. The assessor will be the Lead Examiner for the specialism,

If the Lead Examiner finds that the evidence does not appropriately cover the SoPs, their comments will be sent to you together with guidance about the modifications or additional evidence that are required. You will then have 10 working days to provide the revised evidence to the School.

Step 5 - Life Sciences trainees and IAPS

Life Science trainees who have demonstrated Fellowship of the Royal College of Pathologists are not required to undergo the IAPS.

All other trainees are required to undertake the IAPS. Candidates for IAPS are required to book onto a scheduled date for assessment. The schedule of assessments will be published on our website.

Step 6 - The IAPS

The IAPS assessment consists of a specialist paper for review and an interview undertaken by three specialism specific examiners and can be broken down into three phases:

Phase One: On arrival for interview, you will be given a specialist paper for review and allowed one hour to consider its contents.

Phase Two: Over a period of 30 minutes you will be asked pre-set questions on the specialist paper.

Phase Three: Over a period of 45 minutes you will be questioned on your level of understanding of the showcase evidence.

The Head of School will ratify the panel findings and have ultimate responsibility for the issue of the CCHSST. The Academy, as the overarching governance body for the School, will be invited to review the exit process.

Graphic showing the HSST exit and IAPS timeline

Graphic showing the HSST exit and IAPS timeline