OneFile FAQs for managing my portfolio

I do not see modules SCC120 (Research Methods) and SCC123 (Research Project) in my OneFile portfolio

These are university-based modules and so do not appear in your workplace portfolio.

I have reached 100% in a module but my training officer is unable to sign it off. What do I need to do?

It is likely you did not submit the required number of workplace-based assessments. Please note you must create separate submissions for DOPS, OCEs and CBDs in order for them to fully count towards module completion. For example, a module requires 3 Case-Based Discussions and 3 DOPS and/or OCEs. To fully complete the module and have it signed off by your training officer, you must make six separate submissions – 3 individual CBD submissions and 3 individual combination of DOPS and OCEs. Please note you should not select a CBD, DOPS, or OCE in your submission criteria when submitting a competency (although you can do the opposite) as the CBD, DOPS or OCE will not ultimately count towards your completion and you will be asked to resubmit the assessment separately.

Similarly, you must attach your MSF report to an MSF submission.

I am missing one or more modules in my portfolio.

If you are training in a specialism with module options, please use the ‘Optional Module Confirmation’ form which you can find under the ‘Forms’ tab on your ‘My Portfolio’ page. If you are missing modules and you do not train in a specialism with module options, please contact us immediately on nshcs.digital@hee.nhs.uk indicating the module(s) you believe are missing from your portfolio.

I have now decided my Medical Physics or Engineering or Cardiac Science pathway.  How can I work within those specialist modules?

Please let us know your chosen specialism using the ‘Confirmation of Specialism’ form, which you can find under the ‘Forms’ tab on your ‘My Portfolio’ page.

Please let us know your chosen specialism using the ‘Confirmation of Specialism’ form, which you can find under the ‘Forms’ tab on your ‘My Portfolio’ page.

Please send us the the ‘Module Options Confirmation’ form which you can find under the ‘Forms’ tab on your ‘My Portfolio’ page.

Why do my MSF and training plan modules indicate ‘N/A’ for progress? Do they count towards completion?

MSFs and training plans are not explicit requirements to complete the HSST programme.  The School has included these in your OneFile portfolios for your convenience.  Anything added or signed off in these modules will not count towards completion.  Your portfolio progress and completion is determined by your ‘evidence of activity’ submissions within your Standards of Proficiency.