A step-by-step process for exiting

The sequential steps trainees are required to follow to exit the HSST programme with certification are:

Step 1

It will be your responsibility to initiate the certification process. When you are ready to begin the process, please inform the School and we will assign the application for exit form for you to complete on OneFile. Application to exit the HSST programme with certification will normally be formally submitted to us within a three month window of the 5-year anniversary of your appointment date to the programme and usually no later than one year after that date using a standardised application form. (In the particular case of Cohort 1 the appointment date will be globally applied as March 2015 irrespective of the actual appointment date.)

Step 1: Trainee completes and submits the ‘HSST – Application for exit with certification’ via OneFile.

Upon the trainee signing the exit form it will be automatically forwarded to the workplace supervisor to also sign the form to confirm that the trainee has met all of the required standards.

As part of the exit form submission, Bioinformatics, Physical and Physiological Sciences trainees must also upload to their exit application a showcase of five items of evidence from their OneFile portfolio. This is detailed in Step 2, below.

Where appropriate to the bespoke pathway of the specialism the HSST trainee’s submission of an application to exit will also initiate the IAPS process.

Step 2

As part of the exit form submission, Bioinformatics, Physical and Physiological Sciences trainees will upload a ‘showcase’ of five items of evidence from their OneFile portfolio.

The showcase of evidence from OneFile is a requirement for Bioinformatics, Physical and Physiological Sciences only as those in the Life Sciences will have been independently assessed through completion of FRCPath.

How to create a downloadable OneFile Portfolio Showcase

Step 3

The exit forms will be reviewed for completeness by the School. Incomplete forms will be returned to the applicant and require submission of a new application.

Step 4

The showcased evidence will be reviewed by an expert assessor, the Lead Examiner for the specialism, only to ensure the evidence appropriately maps to the referenced Standards of Proficiency.

If the Lead Examiner finds that the evidence does not appropriately cover the SoPs, the Lead Examiner’s comments will be returned to the candidate with guidance about the modifications or additional evidence that are required. The trainee will then have 10 working days to provide the revised evidence to the School.

Step 5

Life Science trainees who have demonstrated Fellowship of the Royal College of Pathologists are not required to undergo the IAPS.

All others are required to undertake the IAPS. Candidates for IAPS are required to book onto a scheduled date for assessment. The scheduled of assessments will be published on our web site.

Step 6

The IAPS assessment consists of a specialist paper for review and an interview undertaken by three specialism specific examiners and can be broken down into three phases:

Phase One: On arrival for interview, the trainee will be given a specialist paper for review and allowed one hour to consider its contents.

Phase Two: Over a period of 30 minutes the candidate will be asked pre-set questions on the specialist paper.

Phase Three: Over a period of 45 minutes the candidate will be questioned on their level of understanding of the showcase evidence.

The Head of School will ratify the panel findings and have ultimate responsibility for the issue of the CCHSST. The Academy, as the overarching governance body for the School, will be invited to review the exit process.

Graphic showing the HSST exit and IAPS timeline

HSST-Exit-and-IAPS-Timeline-2019-v2

Overall completion outcomes

Life Science candidates successfully negotiating Steps 1 and 3 are deemed to have provided evidence sufficient to demonstrate the successful completion of all required components of the bespoke HSST programme and the Certificate of Completion of HSST will be awarded.

Non-Life Science candidates successfully negotiating Steps 1 through 6 are deemed to have provided evidence sufficient to demonstrate the successful completion of all required components of the bespoke HSST programme and the Certificate of Completion of HSST will be awarded.

Candidates who are deemed to have failed one or more of the components of the IAPS will be required to retake a part or all of the IAPS assessment process, depending upon which component they have failed.