Guidance about the Special Circumstances Policy and applying to the STP

Last Updated: 27th July 2021

We implement a special circumstances policy across the STP national recruitment processes, to ensure that applicants with special circumstances, and a requirement to train in a particular location, are treated in a fair and consistent way.

How the special circumstances policy works

You can be considered under the special circumstances policy if you need to be in a certain geographical area because either:

  • you are the primary carer for someone who is disabled, as defined by the Equality Act 2010
  • you have a medical condition or disability, and follow up for the condition in the specified location is an absolute requirement

Applying for special circumstances

To apply under this policy, you must tick the relevant box in your application form that indicates you have special circumstances. Once you have ticked this box, please complete the appropriate special circumstances request form. Please email your form, together with supporting evidence, to hcsapplicants@hee.nhs.uk

This must be done after your application has been submitted and before the application closing date.

Supporting evidence if you are a primary carer

If you are the primary carer for someone who is disabled, as defined by the Equality Act 2010, please provide as supporting evidence:

  • a written statement from a general practitioner or social services professional, who you have known for at least six months, confirming your role as primary carer
  • the care plan
  • proof of your current address. For example, a driving license or utility bill dated within the last three months.

Your application will be reviewed by an eligibility panel and you will be notified of the decision by email. If you are dissatisfied with the decision, you will be notified of your right to appeal.

Supporting evidence if you have a medical condition or disability

If you have a medical condition or disability, and follow up for the condition in the specified location is an absolute requirement, please provide as supporting evidence:

  • proof of your current address
  • a report by the current medical specialist treating your condition or Occupational Health physician, in which they:
    • describe the current medical condition or disability
    • describe the nature of the ongoing treatment and frequency
    • explain why the follow up must be delivered in a specific location, rather than by other treatment centres in the UK.

Your application will be reviewed by an eligibility panel and you will be notified of the decision by email. If you are dissatisfied with the decision, you will be notified of your right to appeal.

Allocation for applicants with special circumstances

If your application under the special circumstances policy is successful, we will try to ensure as much as possible that you are offered a post in your specified region. We cannot guarantee that the offer will be with your first choice of employer, but we will do our best to accommodate your needs.

Here is an example of how we will approach your allocation

  • You have to be within 20 miles of your home in Camford.
  • You have applied for a training post in Cardiac Science within that area.
  • A post in Camford Hospital Cardiac Department is available. You have identified it as your first preference.
  • Another applicant, Miss A, has identified the same post as one of her preferences.

In these circumstances:

  • If you ranked higher than, or equal to, Miss A in the interview outcomes you will be offered the Camford post.
  • If Miss A ranked higher than you, but does not have special circumstances, we will offer Miss A the next preference on her list, and we will offer you the Camford post.

However, there are some circumstances where we could not offer you the Camford post. For example, if Miss A did not have a lower preference to fall back on.

Offers are allocated based on sub-preferences, which are your choice of your preferred combination of employers/locations. It is very important to select only employers/locations that you are willing to accept. So, in the fictional example given above, you should not select anything more than 20 miles from Camford.