What details to provide about your STP training department

Most of this table is self-explanatory, however here is some guidance on a couple of the items we ask you for details about.


Details about your training department

Training Officer/Supervisor

The person with overall responsibility for the STP trainee is identified in the trainee’s OneFile e-portfolio as the ‘training officer’. This does not mean ‘training officer’ is your job title. It refers specifically to your relationship to the STP trainee. There has to be a single individual identified as the training officer for each trainee.

Specialty(ies) covered

This refers to which STP specialty curriculum you are delivering. Each accreditation is for one department providing training in one specialty. For example, Oxbridge NHS Trust Fertility Service, providing training in reproductive science (embryology).

In some cases you will be delivering more than one specialty; for example, you might also provide training in andrology. In that case you will be applying for two accreditations.

If they are similar specialties with a lot of commonality, you can provide all the evidence in one form. However, if the arrangements for the trainees will be significantly different in the different specialties, please complete a separate form for each one.


Details about your trust or organisation

If other departments in your organisation have already got accreditation, this means we will have already verified some of the trust-wide policies we need to see. For example, we will have seen the organisation’s policies on:

  • Equality and Diversity
  • Whistleblowing
  • Bullying and Harassment
  • Fitness to Practise
  • Trust/organisation induction

So if other departments in your organisation have already accredited, you will not need to provide us with evidence of these policies. If this is the case, the relevant questions on the form have been clearly marked with the following statement ‘if you have identified other departments that are accredited, no evidence is required’. However, if any of these policies have been recently updated, please send us a copy of the latest version.

If you do not already know whether other departments in your organisation have already been accredited, take a look at our list of accredited STP work-based training departments.

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Consortium arrangements

A consortium is not just a loose arrangement between departments to co-operate with training. It has to be a more formal agreement with some clear roles and responsibilities. The important things for a consortium are:

  • that there is one person in the training co-ordinator role, who is the single point of contact
  • that there are governance arrangements showing who does what, and how training is quality assured

A group of departments in different trusts, training in the same scientific disciplines, can elect to be accredited as a consortium. However:

  • all participating departments must maintain the required standards
  • a shortfall on the part of one participating department, may jeopardise the accreditation of the whole consortium

UKAS Service accreditation

The United Kingdom Accreditation Service (UKAS) provides accreditation for diagnostic scientific services in a number of disciplines. The School recognises UKAS accreditation as a rigorous quality assurance scheme. If you have a UKAS accreditation, the School will still need evidence relating specifically to the Scientist Training Programme, but will not need separate assurances about some of the broader quality issues. For this reason, departments with UKAS accreditation are exempt from providing some of the items of evidence. Those items are clearly marked in the application form.