Publication

ETP Monthly Memo (September 2022)

The ETP Monthly Memo includes the latest programme updates, events and key resources for ETP trainees and training officers.

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Message from your ETP Training Programme Director

Jane Lynch

Welcome to the September memo. I hope you are all well and enjoying your training. I’m looking forward to meeting some more of you at our events coming up, including our virtual Train the Trainer event very soon.

Due to the announcement of new train strike dates in October we have made the difficult decision to cancel the face-to-face ETP induction on Wednesday 5th October at the Jury’s Inn, Birmingham. We are looking at alternative options and will let you know once we know more.

Also in today’s memo is some information around our introduction of Turnitin to the e-portfolio . This feature is a tool to support you to produce good quality, professional work rather than a heavy or over-simplistic monitoring of your work. Many of you will have encountered this before in your academic studies. More information can be found below.

As always, we are here to support you and offer advice. Please feel free to contact us if you have concerns or queries


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ETP Induction - Wednesday 5th October

Due to the announcement of new train strike dates in October we have made the difficult decision to cancel the face-to-face ETP induction on Wednesday 5th October at the Jury’s Inn, Birmingham.

We are looking at alternative options and will let you know once we know more.


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Similarity detection in the e-portfolio

At the end of September, we intend to introduce a new similarity detection feature within OneFile. This is an integration of OneFile and Turnitin, which many of you will be familiar with from your work at universities. The feature will simply allow you to see a ‘similarity score’ for any document you upload into OneFile. Turnitin will compare your documents to every other document uploaded by trainees to OneFile and to huge datasets of academic and scientific literature. We will introduce this feature as a tool to support you to produce good quality, professional work and not as a heavy or over-simplistic monitoring of your work. In practice, you will simply be encouraged to check your work’s similarities with other work before you submit it. We will provide clear guidance about the best ways to use this feature before it goes live.


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Changes in your training – please make sure the School is aware

It is important the School be made aware of any changes to your training which may impact on your ongoing progression, participation in or completion of the programme. The School will co-ordinate with commissioning teams and universities to make sure all organisations involved in your training are aware of the latest position to ensure you receive appropriate advice and support so that your training programme can be managed effectively.

Examples of circumstances in which you or your training officer must notify the School:

  • Statutory leave – we will need to know the dates of intended leave (maternity, paternity, parental, adoption leave) and any flexible arrangements requested on return so that your programme and training plan can be reviewed and your revised completion timeline confirmed.
  • Long-term sickness absence – any period of sickness over 6 weeks or more should be confirmed with the School or if there are multiple short-term absences that trigger local employer policies. It is an opportunity to seek advice about processes that can support your training, such as the Exceptional Extenuating Circumstances policy, and to seek support from the training support team in the School to discuss matters with you and your supervisor in more detail. Click here to find the Exceptional Extenuating Circumstances policy.
  • Changes to your training officer/supervisor – this needs to be updated in OneFile but the School also needs to know for accreditation purposes and to ensure that we are communicating with the right people at the right time about your training. Click here to find the change notification form.
  • Decision to leave the programme – it is important that you get in touch with the School if you are considering leaving the programme, particularly if this is as a result of issues with your training. Try to speak to us early to get advice and support so that you can determine if leaving is the right choice for you. We will always support your decision to leave but if we can help with any issues that are influencing that decision then we would like to know to see if we can resolve them with you.
  • Transfer of training or early employment – there is a policy for this so please review and submit an application as soon as you receive the offer, or earlier if possible, so the School can review and confirm if your training can continue to be supported in your new department. Click here to find the transfer of training policy.

Any changes of the above nature should be communicated to nshcs@hee.nhs.uk and the relevant team in the School will advise you.


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Last updated on 23rd November 2022

This publication is part of ETP Monthly Memos (2022)
  • ETP Monthly Memo
  • Newsletter
  • 2022