1.4 Training activities roles and responsibilities

1.4 Training activities roles and responsibilities

1.4.1 Training officer responsibilities

• Training officers are responsible for facilitating completion of training activities.
• Training officers should arrange and discuss with trainees how they will access support and training to complete training activities, including where and when training will be delivered and by whom if training responsibilities are being delegated.
• Training officers must ensure appropriate supervision and oversight are provided to trainees at all times, recognising trainees’ status as ‘in training’. This includes where training responsibilities are delegated and trainees are not working directly with their training officer, for example when they are based in other departments, off site or working remotely.
• Where assessment of training activities is delegated, training officers must ensure assessors have the appropriate skills and knowledge to assess the training activity. Training officers are responsible for approving nominated assessors in OneFile.
• Training officers should ensure trainees’ progress against individual training activities and progression requirements is monitored and feedback and guidance are provided to facilitate completion of training activities and the programme.
• Training should be adapted to support trainees to complete training activities. Assessors feedback from training activities can be helpful to identify training needs and adapt and develop a plan for training to support trainees to develop their practice appropriately.
  • If a training officer receives feedback that identifies a safety issue for patients, employees, or the trainee themselves they should follow all appropriate routes to manage the issue. Where the issue impacts the trainee’s safety or ability to train, they should also raise this with the School.

1.4.2 Assessor responsibilities

• Assessors are responsible for reviewing evidence, making judgements about whether training activities have been successfully completed and signing the activity off in the e-portfolio.
• The evidence requirements for the type of training activity must be met for a training activity to be complete. Click this link for types of training activities.
• Assessors must ensure that their judgement is based on the evidence provided for the training activity only. The evidence alone should be sufficient to allow an assessor to make an objective, full and objective judgement on the trainee’s successful completion of the training activity.
• Assessors should provide feedback on training activities to enable trainees to continue to develop their practice. Where a training activity is submitted for assessment and cannot be signed off as successfully completed, it is particularly important for the assessor to provide feedback to guide the trainee to completion of the activity.
• It is good practice for assessors and trainees to discuss the timing of the trainee’s submissions to allow both parties to manage their workload and ensure trainees are able to meet the requirements of the programme.
• Assessors should provide trainees with an outcome within four weeks of a training activity being submitted for assessment. It is good practice to review and return the submission as soon as possible.
• Current trainees cannot act as assessors for other trainees.
• If assessors have concerns about a trainee’s evidence, because they feel that some of it may not be genuine or if it has a high similarity score, assessors can review the similarity report about the work produced by Turnitin.
• Where assessors have concerns about the trainee’s practice, they should raise these concerns with the training officer and where relevant, other people responsible for training in the department, to allow support to be put in place and/or the issue to be addressed locally.
• Assessors must be aware that they are exercising a professional responsibility when engaging with assessment and passing judgement on trainees’ evidence. Assessors must adhere to their own professional standards and responsibilities as an employee and registrant where applicable, including raising critical issues in practice or performance through the appropriate routes.

1.4.3 Trainee responsibilities

• Trainees are responsible for completing training activities, generating the evidence required for the training activity type and submitting the evidence to the e-portfolio for assessment.
• Trainees should monitor their own progress against individual training activities and the progression requirements for the programme and engage with those responsible for their training to ensure they are appropriately supported to complete training activities.
• Trainees are responsible for generating clear, concise evidence which meets the minimum requirements for the training activity and is sufficient to demonstrate completion of the training activity to an assessor. Trainees must ensure all evidence they wish assessors to consider is documented in the e-portfolio.
• All documents created by trainees and submitted as evidence should be submitted to the Turnitin Checker inside the e-portfolio.
• It is good practice for trainees to discuss the timing of submissions with assessors to enable assessors to manage their workloads. Trainees should make assessors aware when a submission is made and follow up where an outcome of a submission is not received in four weeks.
• When submitting training activities for assessment, trainees should make sure they plan to meet progression requirements for the programme, allowing assessors sufficient time to provide an outcome.
• When completing training activities and generating evidence, trainees must behave appropriately and reasonably in the line with the expectations of trainees on a School programme, an employee of their healthcare organisation and a Clinical Scientist. This includes following all relevant local and School policies and behaving in accordance with the HCPC standards of conduct, performance and ethics and the NHS constitution values and behaviours.
• When completing training activities and generating evidence, trainees must behave appropriately and reasonably in the line with the expectations of trainee on a School programme, an employee of their healthcare organisation and a registrant or pre-registrant, where appropriate. This includes following all relevant local and School policies and behaving in accordance with professional standards of conduct, performance and ethics and the NHS constitution values and behaviours.