ETP endorsement requirements

Route 1

The work-based training provider holds current accreditation from the school for  either STP/HSST Cardiac Science.

The documents you need to complete are:

1. ETP Endorsement application form
2. Evidence of meeting requirements for ETP Training Officer form
   • this will tell us who the Training Officer will be; please ensure the form is signed off by the Head of Department

Route 2

The work-based training provider holds current British Society of Echocardiography (BSE) departmental accreditation.

The documents you need to complete are:

1. ETP Endorsement application form
2. Evidence of meeting requirements for ETP Training Officer form
   • this will tell us who the Training Officer will be; please ensure the form is signed off by the Head of Department
3. Confirmation letter or certificate of department’s BSE accreditation

Route 3

The work-based training provider has no STP/HSST accreditation, nor BSE departmental accreditation.

The documents that you need to complete are:

1. ETP Endorsement application form
2. Evidence of meeting requirements for ETP Training Officer form
   • this will tell us who the Training Officer will be; please ensure the form is signed off by the Head of Department
3. ETP Education and training qualifications form
   • for members of staff who will be involved in training; CVs are an additional source of information that you can include

Additional evidence required for all 3 routes

A training plan

This is one of the most important documents we ask you to provide. The training plan tells us how you intend to deliver training over the 18-month programme. We need to be confident that the plan has been properly prepared and that the trainee understands the programme, what needs to be achieved, and how this will be delivered.

Your training plan should include the following key details:

• 20% protected time allocated to the trainee throughout the training programme.
  • This time is primarily intended for the academic work required for the MSc but should be used flexibly. As academic commitments vary throughout the year, trainees should discuss with their Training Officer how to make the best use of this time.
• Time allocated for completing the online portfolio and workplace assessments.
• Time for one-to-one meetings and feedback with the trainee.
• University teaching dates and British Society of Echocardiography (BSE) examination dates.
• The roles and responsibilities of the individuals involved in delivering the training.

The training plan should include key milestones to enable progress to be monitored and reviewed. This means scheduling regular progress review meetings and ensuring these are included in the diaries of both the Training Officer and the trainee.

An up-to-date organisational structure chart

This should show the roles and responsibilities within your department, with the name and job title for each post. It should identify the Training Officer, the trainee, and clearly show the trainee’s line management.

Required policy documents

The following policies must be provided:

• training policy describing how the trust or department supports healthcare science training
• conduct and capability policy
• complaints policy
• bullying and harassment policy
• equality, diversity and inclusion policy

The ETP training officer

We need to know who the Training Officer will be, as they will have overall responsibility for the trainee and will be identified in the trainee’s OneFile e-portfolio as the Training Officer. This does not mean that ‘Training Officer’ is the individual’s job title. Rather, it refers specifically to their role and responsibilities in relation to the ETP trainee.

Each trainee must have a single named Training Officer. The qualifications, experience, and skills of the Training Officer are among the strongest indicators of the quality of the trainee’s experience and their success within the programme.

The Training Officer must complete the ‘Evidence of Meeting Requirements for ETP Training Officer  form. This form must be signed by the Head of Department. Approval is granted for a fixed period of 5 years.

ETP Train the Trainer certificate

The Training Officer should have attended the school’s training for ETP Training Officer’s or advise us of the date they plan to attend. Once the training has been completed, the learning should be shared with other members of the department who are involved in delivering training.

Example forms to download