Now most of you have sat your IACC and completed your MSc, we hope you are focusing on completing the final tasks for your OneFile e-portfolio so you can successfully exit the STP and most importantly look forward to your future careers.
We’ve provided an update below on the next stages for completion, so you know what to expect and can keep an eye out for communications from us.
Don’t forget you can access information on the 2024 completion requirements on our website.
Data audit and exit survey
| Activity | Online link sent to your preferred email address. This data is required for certification and HCPC registration purposes. You will not receive a digital or hard copy certificate until the data audit is completed. |
| Date | Week commencing Monday 12 August 2024 |
| Deadline | Monday 16 September 2024 |
Declaration of Scientific Competence – OneFile sign off
| Activity | Online link sent to your Training Officer by email. Only required if rotations are not going to be complete on OneFile by the deadline (completion route 2).
If your Training Officer is not registered with the HCPC as a Clinical or Biomedical Scientist then a counter signatory will be needed. A counter signatory link will be sent once the Training Officer identifies the appropriate contact via the link provided. |
| Date | Week commencing Monday 2 September 2024 |
| Deadline | Monday 16 September 2024 |
STP completion deadline
| Activity | OneFile will be suspended from the deadline. You will retain viewing but not editing rights from this point.
If you were unsuccessful at your IACC attempt you will still be expected to meet the OneFile completion deadline. Only exceptions to the deadline are granted via the School’s Exceptional Extenuating Circumstances policy (EEC). |
| Date | Monday 16 September 2024 |
| Deadline | 5pm |
Quality checking
| Activity | School will review all OneFile accounts and cross reference with MSc and IACC outcomes to determine completion status. |
| Date | From Tuesday 17 September 2024 |
| Deadline | n/a |
STP outcomes released
| Activity | You will receive confirmation of completion outcomes via email.
1. Complete – you will receive an email and digital completion certificate if you have completed the data audit. 2. Part complete – confirms completion of the e-portfolio and identifies which of the other completion requirements are outstanding e.g., IACC or MSc. If you need to resit the IACC, OneFile will be reactivated at this point provided you have met the OneFile completion requirements. 3. Incomplete – you have not met the completion requirements for OneFile. You will be contacted by the School with required actions and next steps. |
| Date | From Monday 23 September 2024 |
| Deadline | n/a |
Registration with the HCPC
| Activity | If you have completed the STP and submitted the data audit then your information will be forwarded to the HCPC. You must allow a minimum of 10 working days from the date you receive confirmation of completion before contacting the HCPC to give the School and the HCPC time to process your data.
Please contact HCPC with any queries regarding registration at https://www.hcpc-uk.org/registration/ or via email registration@hcpc-uk.org. |
| Date | From Monday 14 October 2024 |
| Deadline | n/a |
Hard copy certificates
| Activity | These will be sent up to 4 weeks following digital confirmation of your completion.
Certificates will be sent from a third party provider. You must complete the data audit and give us the most up to date contact address for your certificate and confirm you are happy for your relevant data to be shared. |
| Date | October 2024 onwards |
| Deadline | n/a |
Exceptions, extensions or issues with completion
Concerns/queries regarding completion
| Activity | You or your Training Officer must contact the School on england.nshcs@nhs.net if you think you will not be able to meet the completion requirements of the programme. |
| Date | August 2024 |
| Deadline | End of August 2024 |
Last date to submit an EEC application
| Activity | If you have grounds for an extension as identified in the School’s EEC policy. Click this link for details of the EEC policy.
All applications and evidence must be emailed to england.nshcs@nhs.net by Wednesday 21 August 2024. |
| Date | Final panel sits Wednesday 4 September 2024 |
| Deadline | Wednesday 21 August 2024 |
Completion 2024 drop in sessions
| Activity | Sessions are available for trainees or Training Officers who wish to speak to the School with any queries or concerns. Click this link for further details. |
| Date | Tuesday 13 August at 2pm Thursday 15 August at 10am Wednesday 21 August at 9am Friday 23 August at 9am |
| Deadline | n/a |